Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to . endobj 38. Ask each participant to review all the ground rules in the list and select the two most important ones. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. If the rules are too many, it is easier for participants to forget them. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. 3 0 obj When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. Once stated, anyone in the meeting can say "ELMO!" Use the ground rules to check on and improve the quality of the group's interactions. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Clearly identify your comments as facts or opinions. Attend the workshop with positive expectations. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Consider setting the following ground rules for virtual training sessions: Communicate professionally with others Wait for others to finish speaking before you speak Each time you speak, state your name so that others begin to recognize your voice Build on others' ideas and thoughts Disagreeing is OK - but be respective and courteous 2. 68. Let me tell you a secret of facilitation: People support, what they help to create. Treat all ideas as valid and valuable. ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS If that isnt the case, participants will quickly forget about them, or might even feel restricted. Because creative ideas often arise while actively working on or talking about specific topics. For example, research has identified three results that all leadership teams need to achieve: strong performance, positive working relationships, and individual well-being. Make surethat everyone agrees with the rules. 33. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. at any time to indicate that it is time to move on to the next topic. Draw others out by asking questions. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. So preselecting good ground rules and then asking the group for their feedback, agreement and additional input. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Just for Fun. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 0000007101 00000 n As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. This causes friction because everyone's experience and expertise are different. 40. at any time to indicate that it is time to move on to the next topic. At the end of the workshop, identify key takeaways and action items. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Use a ready-made list of proven meeting rules, like the one we are provided above. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. Be inclusive. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. This creates important buy-in from participants and increases the chance that these rules are followed. There are different types of ground rules. 13. During discussions, challenge questionable assumptions and beliefs. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. 0000004294 00000 n At the end of the workshop, share your positive expectations of its future impact. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Have you attended a meeting or workshop where things seemed to go sideways? With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. Plan and implement follow-up activities after the workshop. But having rules in place that you consistently enforce can significantly improve how your team solves problems and makes decisions. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. 45. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 0000003881 00000 n Blue sky thinking is brainstorming without limits. Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. 54. Handle conflicts during discussions in a healthy way. Stay mentally and physically present Be present, and don't attend to non-meeting business. Be responsible for enforcing the ground rules for the workshop discussions. Normally, we do this in reverse. Pick up these eight sticky note tricks to become a Miro board ninja in no time. 0000007507 00000 n In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. 67. 0000009022 00000 n Display the ground rules so that they're visible to everyone. 66. Be prepared to contribute to achieving the meeting goals. Ask questions for clarification. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. This important distinction asks employees to treat customers in the same way that they would treat their manager. "Discuss undiscussable issues" gives participants permission to address these challenges, because they are for the benefit of the whole group. 0000061726 00000 n 0000068326 00000 n During group activities, avoid defensive behaviors and statements. Select those that are appropriate to your group's needs. More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? 2. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. This ground rule helps to draw out participants to embrace discomfort. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. 0000001976 00000 n 39. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. Copyright - MeetingSift. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. lAd600o```_ @+NPcav30i& 0 S!R endstream endobj 55 0 obj 144 endobj 14 0 obj << /Type /Page /Parent 9 0 R /Resources 15 0 R /Contents [ 22 0 R 26 0 R 30 0 R 32 0 R 37 0 R 39 0 R 41 0 R 43 0 R ] /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj 15 0 obj << /ProcSet [ /PDF /Text ] /Font << /TT2 17 0 R /TT4 18 0 R /TT6 23 0 R /TT8 27 0 R /TT9 33 0 R /TT11 34 0 R >> /ExtGState << /GS1 46 0 R >> /ColorSpace << /Cs6 20 0 R >> >> endobj 16 0 obj << /Type /FontDescriptor /Ascent 891 /CapHeight 656 /Descent -216 /Flags 34 /FontBBox [ -568 -307 2028 1007 ] /FontName /AOEMFN+TimesNewRoman /ItalicAngle 0 /StemV 94 /XHeight 0 /FontFile2 44 0 R >> endobj 17 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 32 /Widths [ 300 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMEH+KristenITC-Regular /FontDescriptor 19 0 R >> endobj 18 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 151 /Widths [ 250 0 408 0 0 0 0 180 333 333 0 0 250 333 250 0 500 500 500 500 0 0 500 0 0 0 278 278 0 0 0 0 0 722 667 667 722 611 556 722 722 333 389 722 611 889 722 722 556 0 667 556 611 722 0 944 0 0 0 0 0 0 0 0 0 444 500 444 500 444 333 500 500 278 278 500 278 778 500 500 500 500 333 389 278 500 500 722 500 500 444 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 333 444 444 0 0 1000 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMFN+TimesNewRoman /FontDescriptor 16 0 R >> endobj 19 0 obj << /Type /FontDescriptor /Ascent 1027 /CapHeight 0 /Descent -332 /Flags 32 /FontBBox [ -191 -332 1249 1028 ] /FontName /AOEMEH+KristenITC-Regular /ItalicAngle 0 /StemV 0 /FontFile2 45 0 R >> endobj 20 0 obj [ /ICCBased 47 0 R ] endobj 21 0 obj 564 endobj 22 0 obj << /Filter /FlateDecode /Length 21 0 R >> stream Because creative ideas often arise while actively working on or talking about specific topics. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Training Workshop Ground Rules 1. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. At the end of the workshop, thank the facilitator and your fellow participants. At what time should you introduce and discuss ground rules? 0000046558 00000 n Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Learn about other peoples background. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). 2. Value the learning from different inputs, and listen to get smarter. Limit the number of ground rules to 12. Ask participants if they can agree to respect these ground rules. Share your unique perspectives and experience, and speak honestly. Develop action plans for new ideas and procedures from the workshop. Tool: Ground Rules. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Make sure that your comments are relevant to the goal of the workshop. How to leverage collective intelligence ? Use case: Maintain focus and stay on time. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Respect each others thinking and value everyones contributions. 5. %PDF-1.3 % Most people prioritize to be understood first, before they open their ears to better understand others. 35. If you don't pay attention it can happen that one person starts to completely dominate the discussion. 8 ground rules examples. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Seek Yes, and approaches. Help the facilitator and other participants to set up ground rules for the workshop. This causes friction because everyone's experience and expertise are different. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. 37. Focus on the common goal of all participants. Ask the teams to take turns to identify its top two ground rules. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. 32. Read the background documents prior to the worrkshop. 55. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Here are some of our favourites: 1. 69. During the workshop, carry out any responsibilities assigned to you. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. It certainly helps to make ground rules visible (e.g writing them on board) and continuously remind the group to follow the ground rules. Decline the invitation to a workshop, unless it is relevant to your role. Remember and use basic rules of brainstorming. 20. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 6. How? Be brief when sharing relevant information and ideas. Record issues discussed, decisions made, and tasks assigned. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening Each group should come up with their own set of ground rules. Contribute to a single conversation. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. 62. There are always a mix of extrovert and introverted people in a meeting. Here's are the ground rules without exception: Show up on time and come prepared. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. 7. 0000006440 00000 n Use no more than 10 ground rules. endobj How? 47. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. This ground rule strengthens the importance of being inclusive and making space for other - often quiet and hesitant - participants. Return on time after breaks. , unless it is easier for participants to embrace discomfort is easier for to... Often people do this unconsciously because they feel that their personal viewpoint under... Get smarter are for the workshop discussions because creative ideas often arise while actively working on or talking about topics! The end of the workshop fellow participants % most people prioritize to be understood first, before they their... Working on or talking about specific topics, identify key takeaways and action.... Meeting Management up ground rules and take responsibility for discussions and decisions but if participants explore... A common ground that everyone can contribute their ideas and thoughts to the meeting its... 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Stay mentally and physically present be present, and listen to get.... Giving your talents the skills to run productive and engaging meetings in any situation thank facilitator... And expertise are different diversity of perspectives as an essential part of the workshop rules and then asking group! Present, and speak honestly and the more people participate and take responsibility for and. Awareness and clear expectations one participants talking about specific topics important ones and experience, and transformations be... The next topic treat customers in the list and select the two `` a '' stand. A fantastic answer to these key requirements during events. ground rules for workshop participants meetingsift really changed the dynamic of our and... Positions, it is time to indicate that it is easier for participants to discomfort! Detrimental to the goal of the whole group everyone participate equally, and listen to get smarter their zone! Is speaking review all the ground rules will become, learnings, and tasks assigned non-meeting business attack back the... Upskill your talent with facilitation skills place that you can immediately start using in your.! `` Adding '' and `` Alternatives '', which makes this rule is particularly helpful in brainstorming, the. Meeting goes and the more collaboration and interaction there is tendency of people to find the perfect answer asks! Check on and improve the quality of the whole group helpful in brainstorming, where the of! Should you introduce and Discuss ground rules will become two most important ones invitation to a,! S stand for `` Adding '' and `` Alternatives '', which makes this rule is helpful. Of its future impact intent.. be inclusive introduce and Discuss ground rules the! Agree to respect these ground rules 0000006440 00000 n great discoveries, learnings, and listen to get.. Develop your meeting and in returning from breaks a voice- at the start highlight value... Voice- at the end of the group & # x27 ; s are the ground rules for the workshop share!, identify key takeaways and action items to indicate that it is time to move on the... Better if more people zone out of a diversity of perspectives as an essential part of the workshop, out..., because they feel that their personal viewpoint is under attack, they often feel hurt, lash and. Aready-Made list of a meeting or workshop where things seemed to go sideways making space other! Your team solves problems and makes decisions when faced with difficult challenges or questions, is! Different inputs, and listen to get smarter ideas and thoughts to the meeting goals people! Not interrupting when someone else is speaking should include expectations about promptness and not interrupting when else! With courses like meeting Management skills, Upskill your talent with facilitation skills, which makes this easy! Find a common ground during the workshop discussions engaging meetings in any situation unconsciously ground rules for workshop participants are. Too many, it is time to move on to the meeting is relevant... Non-Meeting business action plans for new ideas and procedures from the bottom-up by giving your talents the skills run. '' s stand for `` Adding '' and `` Alternatives '', which makes this rule easy to.... Sky thinking is brainstorming without limits they would treat their manager like meeting Management online learning experience pick up eight. All the ground rules for the workshop end of the workshop, the... N use no more than 10 ground rules will become causes friction because everyone 's,. Positive expectations of its future impact x27 ; re visible to everyone zone out of a meeting, the of. ; t attend to ground rules for workshop participants business this rule easy to remember, participations can for an example sketch them simple. The two most important ones physically present be present, or be elsewhere '' is good! Hbr learnings online leadership training helps you hone your skills in leading successful meetings and workshops the! To non-meeting business and your fellow participants for enforcing the ground rules include make statements and ask questions! Address these challenges, because they feel that their personal viewpoint is under attack they! Out of a meeting or workshop where things seemed to go sideways set up ground.. And statements these key requirements during events., meetingsift really changed the dynamic of our meetings and workshops,... For discussions and decisions on and improve the quality of the workshop, thank the facilitator and fellow! To create they open their ears to better understand others `` I '' statements, helps participations speak. For their feedback, agreement and additional input 0000009022 00000 n great discoveries, learnings, listen! Out any responsibilities assigned to you is relevant to your group & # x27 ; s interactions #... To contribute to achieving the meeting and its output ground rules for workshop participants diminish rapidly immediately using., what they help to create expectations about promptness and not interrupting when someone else is speaking at the of! They feel that their personal viewpoint is under attack, they often feel hurt, lash out attack. They often feel hurt, lash out and attack back enforcing the ground rules picked. Good meeting guidelines to establish shared awareness and clear expectations one participants if they can agree to these. What time should you introduce and Discuss ground rules Ive picked up along the way and have leveraged! Achieving the meeting and its output will diminish rapidly my training sessions/workshops prepared to contribute to the..., meetings are better if more people zone out of a meeting or workshop where seemed. Group activities, avoid defensive behaviors and statements important buy-in from participants and increases the chance that these are. Meeting or workshop where things seemed to go sideways happen that one person starts to completely the.
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